How to Transcribe Audio in Clean or Full Verbatim
Verbatim Transcription VS Non Verbatim Transcription Guidelines
Hello everyone and welcome back to my channel Jennifer Marie where i teach you How to Transcribe Audio in Clean or Full Verbatim. So if you're new to my channel i teach you a lot of different ways you can make money as a transcriptionist or a transcriber transcribing audio files to text and i also like to do a bunch of different videos on transcription tips to make your life easier when you are transcribing for different companies make sure to subscribe to my channel because I’m always posting new videos on different transcription websites and other different websites where you can make real money online.
Verbatim vs. Non-verbatim Transcription Rules and Guidelines
So today's video is a transcription tip video and I'm going to teach you the difference between clean versus full verbatim now there are many different ways to say the same thing we have clean verbatim we have non verbatim we have full verbatim strict verbatim so what does this mean what is the difference between these and how do I know which one I should be doing for my transcription task.
What does non verbatim transcription mean?
So in this video I'm going to tell you the difference between them we're also going to do a practice using an audio file that I recorded myself and at the end of the video I'll discuss a few different guidelines with Rev transcribed me scribbly and showing you the difference between clean and full verbatim and which is easier to transcribe so let's get into it okay so there are two main types of transcription we have clean verbatim transcription and this is confusing because there are many different ways to say the same thing this is commonly known as nonverbatim or intelligent verbatim the second type of transcription is full verbatim transcription and this is also known as strict verbatim or just verbatim.
Read More About GMR Transcription Work
So you might have clean or full verbatim or you might have non verbatim and verbatim so I would recommend writing this down somewhere because it can get a little confusing but let's go into what is the difference between these two types of transcription first we're going to talk about clean verbatim transcription also known as non verbatim and intelligent verbatim the style rules for clean verbatim can vary according to each transcription company.
How do you transcribe an interview with Verbatim?
So that is something to keep in mind however the rules are generally quite similar this type of transcription aims to clean up the audio file and remove unnecessary words or utterances so if someone is saying for example I want to go to the store you wouldn't put in the and um you would just write I want to go to the store this is the most common type of transcription for most transcription companies that you will be working for okay so usually clients want clean verbatim because it's cleaner there are instances where people want full verbatim and we will discuss that a little later with clean verbatim.
True Verbatim versus Clean Verbatim Transcription
We remove the following when transcribing stutters a stutter is when someone says for example is a surprise we wouldn't write us a surprise we would just write surprise okay we would take out the stutter the beginning sounds we also remove filler speech including um and so forth we remove repetition of words unless useful for emphasis so if someone said I really really like pizza we would include really really because the person has said really twice because they are emphasizing how much they like pizza so you don't have to take out one of the real ease but if someone said I want want to go to the store and they were stuck on their words we would only put I want to go to the store because they didn't mean to say want twice it was just they were stuck on their words we also remove crutch words including the repetitive use of like actually sort of kind of you know etc.
What Does Clean Verbatim Transcription Mean?
We remove crutch words when they don't add meaning to a sentence so many times when people are speaking naturally they add in these other little words but they don't add any value to the sentence for example I like want to like go to like the store like tomorrow you don't need to put in all those likes they're not important I want to go to the store tomorrow you would take out all the likes we also remove interjections or feedback words that are made by the interviewer in the event that you're transcribing an interview such as yeah and mm-hmm so let's say we're listening to a file that we have to transcribe and the person is talking and they say when I was young I was born in Toronto and the interviewer says mmhmm yeah mhm and then I grew up in Owen Sound you would remove the interviewer saying mmhmm yeah because that's not adding any value.
All You Need to Know About Transcription Style
It's just the interviewer encouraging the person to continue talking so it's not relevant we also remove some non speech sounds including coughing and throat clearing so if someone's like hmm we don't need to include that because it's not important to what is being said in clean verbatim and also false starts okay now we have full verbatim transcription which is also known as strict verbatim full verbatim or just verbatim full verbatim transcription includes every word from an audio file the audio file should be transcribed exactly the way as those words were originally spoken.
All You Need to Know About Transcription Guidelines
So you would include every like every uh every um everything you hear you transcribe unless the transcription company says something differently like they don't want you to include coughs for example verbatim transcriptions are often required for audio files of police interrogations and other forms of legal transcription interviews for research purposes etc so for example let's say or you were transcribing a discussion between a detective and a witness of course you have to transcribe everything that you hear because that would be very important in a legal case to hear everything you wouldn't want someone to say that what was transcribed was false it has to be exact so that is one case and there are certain transcription companies that require that and that handle legal transcription so verbatim hoarse full verbatim is used in those cases so me personally I believe that it is more difficult and time-consuming to transcribe strict verbatim than clean verbatim.
Transcription Types, Rules and Examples
Some people maybe prefer full or strict verbatim but I think it's easier to transcribe you know a clean version of what people are saying that having to listen over and over again to make sure you include every stutter or every utterance and sound that a person says but you might have a different opinion maybe for you it's easier to just transcribe what you hear so you don't have to think of what you have to remove so everyone has a different preference so again with full verbatim we include the following when transcribing stutters filler speech including um etc repeated words all crutch words like like actually sort of kind of etc.
Interjections or feedback words made by someone including yeah hmm and non-speech sounds including coughing and throat clearing and also false starts okay so now we are going to transcribe the same audio file in both full verbatim and clean verbatim so I have recorded a sample audio on my mobile phone that we will use to practice transcribing I'm sorry if it doesn't sound natural but I was trying to include a lot of extra sound so that it would be a little bit more difficult for you to transcribe so let's see how you do so I want you to listen to the audio file now and try to transcribe this using full verbatim so transcribe every sound that you hear and we are going to listen to the file twice okay so I'm going to click on this icon I wanted to ask ask you if you would like to to go to the cinema with me like tomorrow night I wanted to ask ask you if you would like to to go to the cinema with me like tomorrow night.
How to Pass Any Transcription Test Easily
Okay so this is how the file should be transcribed as full verbatim so I'm gonna play it again and then you can read along to this I wanted to ask ask you if you would like to to go to the cinema with me like tomorrow night so you can see that when we're transcribing full verbatim many transcription companies will prefer you to use a lot of commas so instead of just writing I wanted to ask you know you separate it almost like it's a pause I wanted to ask you okay so we use a lot of commas again this might change depending on the transcription company and usually all you have to do is look at a sample transcript of the company that you're working for for example if you're working for transcribe me they have a sample verbatim or full verbatim transcript and you would follow what they do so if you see them using commas between and so forth then you would just follow that okay so again at the end of this video we will go over a few different samples of different company transcription guidelines for clean and full verbatim ok so now we're going to transcribe the same audio file in clean verbatim.
So I want you to listen to the file again and transcribe the file using the clean verbatim guidelines that we discussed earlier so removing all extra sounds and repeated words that don't add any meaning to the file ok I wanted to ask ask you if you would like to to go to the cinema with me like tomorrow night ok so this is how the file should be transcribed as clean verbatim I wanted to ask you if you would like to go to the cinema with me tomorrow night now some people might say well why isn't there a question mark here well this is an indirect question it's not if I said would you like to go to the cinema with me tomorrow night.
I would put a question mark but this is indirect so it ends with a full stop or a period okay so again you can see here we've removed all the thumbs and as all the extra words all the stutters repeated words that weren't relevant and it's a nice clean file that we've produced and this is usually what we will have to do in most cases when we're transcribing for different companies unless they specified that they want verbatim or full verbatim or strip verbatim okay so first I want to show you Reb comm has their own little resource on verbatim transcription again if we scroll down here they've got two different examples of non verbatim and also as verbatim here so non verbatim I think we should go to the movies tonight because of the discount verbatim and so I guess dot dot I think we should go to the movies tonight because of the discount laughs okay so you can see in the non verbatim they've taken out laughs they've taken out all the you know words that weren't important okay so with rev it does depend for example in their captioning they do want you to include everything that you hear but they don't want you to include mmm aha things like that but they don't want you to include stutters and words like and so again you're going to have to go through the style guide individually for each of these companies.
I'm also going to link you in the description below and an in the little card that just popped up if you want to view all the different style guides for all the different transcription companies that I have been talking about here I'm gonna link you to that video so you will have access to be able to view all the different transcription guidelines so for example here this is the rev captioning style guide they want you to omit or remove unnecessary filler words false start stutters or repetitions okay now let's look at the crowd-surf guide now crowd surf they also do clean verbatim transcription so everything that we've been talking about just now they want you to remove you know like stutter stammers and all of these different things so they give you some examples here and that will help you as well so they have switched to clean verbatim they used to do full verbatim but now they've switched now we'll look at transcribe me transcribe me in general is only clean verbatim that is their standard so again they have a very large you know thirty nine page style guide that you can follow of all the different things that you have to do but essentially it's the same as what we've been discussing in this video.
Removing stutters and stammers removing repeated sounds and then earlier we were discussing false starts an example they have here of a false start I went to the mall the store and I bought some milk there well that's a false start because they didn't mean to say the mall they meant to say the store so we would correct it I went to the store and I bought some milk there okay so they have their own guy but again it's just cleaning up the audio so it makes more sense so it sounds more natural but not changing anything that the person has said just removing things that aren't necessary and then also transcribe me does have verbatim work as well which they would specify if you have to do something that's verbatim and here this is a sample of a verbatim transcript so you can see here before we get into this new service first draft can you tell us about those services okay for example down here alright chuckles and the so the the okay so you can see how they have decided they're using hyphens here when they're not finishing a word but starting a word.
So again every company has their own guidelines of how they'd like to do this and that is something you need to keep in mind and be looking at when you are transcribing finally we'll go to scrubby and as you can see here usually script scrubby is non strict verbatim by default so usually it's clean verbatim but there are certain inside is where you will see a strict verbatim file and certain people have said to me that their test files have strict verbatim so you can see here on their transcription guide here that they want you to remove fillers like right you know I think like I mean so actually basically unless it's necessary and that's for their normal clean verbatim files that they want but if you have a strict verbatim file that you're doing you would include those also utterances should be omitted for non strict verbatim files unless necessary for stricter verbatim files only the following utterances should be transcribed mm-hmm aha and okay so in this scenario for scribbly strict verbatim files these are the only utterances that they want you to include.
So they wouldn't want you to include a for example or ah okay so that is in a nutshell the difference between clean and full verbatim I hope that this helps you clarify a bit what the difference is and also all the different names for them because when I was first learning all about transcription and transcribing it was a little confusing to learn the difference because it's not like they just call them clean versus full verbatim for example with scribbly we've just seen that they call it strict verbatim and non strict verbatim so you kind of have to know the difference between the two but all of the companies in general follow a very similar rules and guidelines for when you're transcribing both clean and full verbatim so I hope that this has helped you let me know how you did in the practice and if you have any questions you can put them in the comments below if you enjoyed this video please click like it really does support me and make sure to subscribe to my channel for more transcription tips and more different videos on how to make money online thank you once again for watching and I will see you in my next video.
What are the basic rules to apply while transcribing an audio file clean verbatim?
Answer is:
- Clean verbatim or intelligent verbatim/non-verbatim, is a style of transcription which omits/adjusts filler speech, including “um,”/“uh,” and so on, stutters, idiosyncrasies of the speaker like the repetitive use of “actually,”“like,” “kind of”, “sort of,” and so on, False starts/redirects, Run-on sentences, interjections made by the interviewer like “mm-hmm” and “yeah”, and Most non-speech sounds, including clearing the throat and coughing , however left may be left
- Some of the major rules for clean verbatim are
- Longer speeches must be divided into smaller paragraphs
- If you can't hear what word is being told/said, mark that as unintelligible/ inaudible and mention the time.
- Never correct grammatical errors made by the speaker
- Every sentence must end with a punctuation mark.
- The beginning of every sentence must be capitalised
- Never use exclamation marks.
- Never use () instead of []
- Never paraphrase or reconstruct the speech
- Never change spoken contractions
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