How to Transcribe Audio in Clean or Full Verbatim - Verbatim Transcription VS Non Verbatim Transcription Guidelines

How to Transcribe Audio in Clean or Full Verbatim

How to Transcribe Audio in Clean or Full Verbatim

Verbatim Transcription VS Non Verbatim Transcription Guidelines

Hello everyone and welcome back to my  channel Jennifer Marie where i teach  you How to Transcribe Audio in Clean or Full Verbatim.  So if you're new to my channel i teach  you a lot of different ways you can make  money as a transcriptionist or a  transcriber transcribing audio files to  text and i also like to do a bunch of  different videos on transcription tips  to make your life easier when you are  transcribing for different companies  make sure to subscribe to my channel  because I’m always posting new videos on  different transcription websites and  other different websites where you can  make real money online.

Verbatim vs. Non-verbatim Transcription Rules and Guidelines


So today's video  is a transcription tip video and I'm  going to teach you the difference  between clean versus full verbatim now  there are many different ways to say the  same thing we have clean verbatim we  have non verbatim  we have full verbatim strict verbatim so  what does this mean what is the  difference between these and how do I  know which one I should be doing for my  transcription task.

What does non verbatim transcription mean?

So in this video I'm  going to tell you the difference between  them we're also going to do a practice  using an audio file that I recorded myself and at the end of the video I'll  discuss a few different guidelines with  Rev transcribed me scribbly and showing  you the difference between clean and  full verbatim and which is easier to transcribe so let's get into it okay so  there are two main types of transcription we have clean verbatim transcription and this is confusing because there are many different ways to say the same thing this is commonly known as nonverbatim or intelligent verbatim the second type of transcription is full verbatim transcription and this is also known as  strict verbatim or just verbatim. 


Read More About GMR Transcription Work

So you  might have clean or full verbatim or you  might have non verbatim and verbatim so  I would recommend writing this down  somewhere because it can get a little  confusing but let's go into what is the  difference between these two types of  transcription first we're going to talk  about clean verbatim transcription also  known as non verbatim and intelligent  verbatim the style rules for clean  verbatim can vary according to  each transcription company.

How do you transcribe an interview with Verbatim?

So that is  something to keep in mind however the  rules are generally quite similar this  type of transcription aims to clean up  the audio file and remove unnecessary  words or utterances so if someone is  saying for example I want to go to the  store you wouldn't put in the and um you  would just write I want to go to the  store this is the most common type of  transcription for most transcription  companies that you will be working for  okay so usually clients want clean  verbatim because it's cleaner there are  instances where people want full  verbatim and we will discuss that a  little later with clean verbatim.

True Verbatim versus Clean Verbatim Transcription

We  remove the following when transcribing  stutters a stutter is when someone says  for example is a surprise we wouldn't  write us a surprise we would just write  surprise okay we would take out the  stutter the beginning sounds we also  remove filler speech including um and so  forth we remove repetition of words  unless useful for emphasis so if someone  said I really really like pizza we would  include really really because the person  has said really twice because they are  emphasizing how much they like pizza so  you don't have to take out one of the  real ease but if someone said I want  want to go to the store and they were  stuck on their words we would only put I  want to go to the store because they  didn't mean to say want twice it was  just they were stuck on their words we  also remove crutch words including the  repetitive use of like actually sort of  kind of you know etc.

What Does Clean Verbatim Transcription Mean?

We remove crutch  words when they don't add meaning to a  sentence so many times when people are  speaking naturally they add in these  other little words but they don't add  any value to the sentence for example  I like want to like go to like the store  like tomorrow you don't need to put in  all those likes they're not important I  want to go to the store tomorrow you  would take out all the likes we also  remove interjections or feedback words  that are made by the interviewer in the  event that you're transcribing an  interview such as yeah and mm-hmm  so let's say we're listening to a file  that we have to transcribe and the  person is talking and they say when I  was young I was born in Toronto and the  interviewer says mmhmm yeah mhm and then  I grew up in Owen Sound you would remove  the interviewer saying mmhmm yeah  because that's not adding any value.

All You Need to Know About Transcription Style

It's  just the interviewer encouraging the  person to continue talking so it's not  relevant we also remove some non speech  sounds including coughing and throat  clearing so if someone's like hmm we  don't need to include that because it's  not important to what is being said in  clean verbatim and also false starts  okay now we have full verbatim  transcription which is also known as  strict verbatim full verbatim or just  verbatim full verbatim transcription  includes every word from an audio file  the audio file should be transcribed  exactly the way as those words were  originally spoken.

All You Need to Know About Transcription Guidelines

So you would include  every like every uh every um everything  you hear you transcribe unless the  transcription company says something  differently like they don't want you to  include coughs for example verbatim  transcriptions are often required for  audio files of police interrogations and  other forms of legal transcription  interviews for research purposes etc so  for example let's say or you were  transcribing a discussion between a  detective and a witness of course you  have to transcribe everything that you  hear because that would be very  important in a legal case to hear  everything you wouldn't want someone to  say that what was transcribed was false  it has to be exact so that is one case  and there are certain transcription  companies that require that and that  handle legal transcription so verbatim  hoarse full verbatim is used in those  cases so me personally I believe that it  is more difficult and time-consuming to  transcribe strict verbatim than clean  verbatim.

Transcription Types, Rules and Examples

Some people maybe prefer full  or strict verbatim but I think it's  easier to transcribe you know a clean  version of what people are saying that  having to listen over and over again to  make sure you include every stutter or  every utterance and sound that a person  says but you might have a different  opinion maybe for you it's easier to  just transcribe what you hear so you  don't have to think of what you have to  remove so everyone has a different  preference so again with full verbatim  we include the following when  transcribing stutters filler speech  including um etc repeated words all  crutch words like like actually sort of  kind of etc.

Interjections or feedback  words made by someone including yeah  hmm and non-speech sounds including  coughing and throat clearing and also  false starts okay so now we are going to  transcribe the same audio file in both  full verbatim and clean verbatim so I  have recorded a sample audio on my  mobile phone that we will use to  practice transcribing I'm sorry if it  doesn't sound natural but I was trying  to include a lot of extra sound so that  it would be a little bit more difficult  for you to transcribe so let's see how  you do so I want you to listen to the  audio file now and try to transcribe  this using full verbatim so transcribe  every sound that you hear and we are  going to listen to the file twice okay  so I'm going to click on this icon  I wanted to ask ask you if you would  like to to go to the cinema with me like  tomorrow night  I wanted to ask ask you if you would  like to to go to the cinema with me like  tomorrow night.

How to Pass Any Transcription Test Easily

Okay so this is how the  file should be transcribed as full  verbatim so I'm gonna play it again and  then you can read along to this I wanted  to ask ask you if you would like to to  go to the cinema with me like tomorrow  night so you can see that when we're  transcribing full verbatim many  transcription companies will prefer you  to use a lot of commas so instead of  just writing I wanted to ask you know  you separate it almost like it's a pause  I wanted to ask you okay so we use a lot  of commas again this might change  depending on the transcription company  and usually all you have to do is look  at a sample transcript of the company  that you're working for for example if  you're working for transcribe me they  have a sample verbatim or full verbatim  transcript and you would follow what  they do so if you see them using commas  between and so forth then you would just  follow that  okay so again at the end of this video  we will go over a few different samples  of different company transcription  guidelines for clean and full verbatim  ok so now we're going to transcribe the  same audio file in clean verbatim.

So I  want you to listen to the file again and  transcribe the file using the clean  verbatim guidelines that we discussed  earlier so removing all extra sounds and  repeated words that don't add any  meaning to the file ok I wanted to ask  ask you if you would like to to go to  the cinema with me like tomorrow night  ok so this is how the file should be  transcribed as clean verbatim I wanted  to ask you if you would like to go to  the cinema  with me tomorrow night now some people  might say well why isn't there a  question mark here well this is an  indirect question it's not if I said  would you like to go to the cinema with  me tomorrow night.


I would put a question  mark but this is indirect so it ends  with a full stop or a period okay  so again you can see here we've removed  all the thumbs and as all the extra  words all the stutters repeated words  that weren't relevant and it's a nice  clean file that we've produced and this  is usually what we will have to do in  most cases when we're transcribing for  different companies unless they  specified that they want verbatim or  full verbatim or strip verbatim okay so  first I want to show you Reb comm has  their own little resource on verbatim  transcription again if we scroll down  here they've got two different examples  of non verbatim and also as verbatim  here so non verbatim I think we should  go to the movies tonight because of the  discount verbatim and so I guess dot dot  I think we should go to the movies  tonight because of the discount laughs  okay so you can see in the non verbatim  they've taken out laughs they've taken  out all the you know words that weren't  important okay so with rev it does  depend for example in their captioning  they do want you to include everything  that you hear but they don't want you to  include mmm aha things like that but  they don't want you to include stutters  and words like and so again you're going  to have to go through the style guide  individually for each of these companies.

I'm also going to link you in the  description below and an in the little  card that just popped up if you want to  view all the different style guides for  all the different transcription  companies that I have been talking about  here I'm gonna link you to that video so  you will have access to be able to view  all the different transcription  guidelines so for example here this is  the rev captioning style guide they want  you to omit or remove unnecessary filler  words false start stutters or  repetitions okay now let's look at the  crowd-surf guide now  crowd surf they also do clean verbatim  transcription so everything that we've  been talking about just now they want  you to remove you know like stutter  stammers and all of these different  things so they give you some examples  here and that will help you as well so  they have switched to clean verbatim  they used to do full verbatim but now  they've switched now we'll look at  transcribe me transcribe me in general  is only clean verbatim that is their  standard so again they have a very large  you know thirty nine page style guide  that you can follow of all the different  things that you have to do but  essentially it's the same as what we've  been discussing in this video.

Removing stutters and stammers removing  repeated sounds and then earlier we were  discussing false starts an example they  have here of a false start I went to the  mall the store and I bought some milk  there well that's a false start because  they didn't mean to say the mall they  meant to say the store so we would  correct it I went to the store and I  bought some milk there okay so they have  their own guy but again it's just  cleaning up the audio so it makes more  sense so it sounds more natural but not  changing anything that the person has  said just removing things that aren't  necessary and then also transcribe me  does have verbatim work as well which  they would specify if you have to do  something that's verbatim and here this  is a sample of a verbatim transcript so  you can see here before we get into this  new service first draft can you tell us  about those services okay for example  down here alright chuckles and the so  the the okay so you can see how they  have decided they're using hyphens here  when they're not finishing a word but  starting a word.


So again every company  has their own guidelines of how they'd  like to do this and that is something  you need to keep in mind and be looking  at when you are transcribing finally  we'll go to scrubby and as you can see  here usually script scrubby is non  strict verbatim by default so usually  it's clean verbatim but there are  certain inside  is where you will see a strict verbatim  file and certain people have said to me  that their test files have strict  verbatim so you can see here on their  transcription guide here that they want  you to remove fillers like right you  know I think like I mean so actually  basically unless it's necessary and  that's for their normal clean verbatim  files that they want but if you have a  strict verbatim file that you're doing  you would include those also utterances  should be omitted for non strict  verbatim files unless necessary for  stricter verbatim files only the  following utterances should be  transcribed mm-hmm aha  and okay so in this scenario for  scribbly strict verbatim files these are  the only utterances that they want you  to include.

So they wouldn't want you to  include a for example or ah okay so that  is in a nutshell the difference between  clean and full verbatim I hope that this  helps you clarify a bit what the  difference is and also all the different  names for them because when I was first  learning all about transcription and  transcribing it was a little confusing  to learn the difference because it's not  like they just call them clean versus  full verbatim for example with scribbly  we've just seen that they call it strict  verbatim and non strict verbatim so you  kind of have to know the difference  between the two but all of the companies  in general follow a very similar rules  and guidelines for when you're  transcribing both clean and full  verbatim so I hope that this has helped  you let me know how you did in the  practice and if you have any questions  you can put them in the comments below  if you enjoyed this video please click  like it really does support me and make  sure to subscribe to my channel for more  transcription tips and more different  videos on how to make money online thank  you once again for watching and I will  see you in my next video.

What are the basic rules to apply while transcribing an audio file clean verbatim?

a. The beginning of a sentence should always be capitalized
b. Punctuation is not a part of the transcriber's work
c. A sentence should have a noun,verb, and it should convey a complete thought ( For example, "I went to the gym")

Answer is:

a. The beginning of a sentence should always be capitalized


Explantion:

  • Clean verbatim or intelligent verbatim/non-verbatim, is a style of transcription which  omits/adjusts filler speech, including “um,”/“uh,” and so on, stutters, idiosyncrasies of the speaker like the repetitive use of “actually,”“like,” “kind of”, “sort of,” and so on, False starts/redirects, Run-on sentences, interjections made by the interviewer like “mm-hmm” and “yeah”, and Most non-speech sounds, including clearing the throat and coughing , however left may be left
  • Some of the  major rules for clean verbatim are
  • Longer speeches must be divided into smaller paragraphs
  • If you can't hear what word is being told/said, mark that as unintelligible/ inaudible and mention the time.
  • Never correct grammatical errors made by the speaker
  • Every sentence must end with a punctuation mark.
  • The beginning of every sentence must be capitalised
  • Never use exclamation marks.
  • Never use () instead of []
  • Never paraphrase or reconstruct the speech
  • Never change spoken contractions

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